In simple words
Usage & cost is part of AI Assistants. Tracked per bot. This guide takes you through it in 6 short steps.
Where it fits in your work — Share. Choose who can use it: the team, customers, or only certain people.
Before you start
- You need to be signed in to your company's workspace. AI Assistants appears in the Workspace dashboard and in the left menu when your role includes it.
- What you can see and change depends on your role. If a menu item or button is missing, ask your workspace owner to give your role access in Workspace → Users.
- Usage & cost belongs to Manage in AI Assistants. Tracked per bot.
Step by step
- 1
Step 1
Open AI Assistants
Sign in and open the AI Assistants panel from your Workspace dashboard (or sign in to it directly). You see only what your role allows.
- 2
Step 2
Open “AI Assistants Overview”
In the left menu of AI Assistants, open the page called “AI Assistants Overview” (some pages sit inside a menu group — click the group to expand it).
- 3
Step 3
Narrow the list
Use these filters to see only what you want:
- From
- To
- 4
Step 4
Add a new one
Click “Start New Chat” to add one. A form opens for the details.
- 5
Step 5
Other actions on this screen
You will also see these buttons:
- 7 Days
- 30 Days
- This Month
- YTD
- All Time
- Apply
- 6
Step 6
Done
Tracked per bot.
Tips
- You can use more than one filter together (From, To) to see exactly the records you want.
- If you make a mistake, open the record again and correct it. Changes are recorded against your name so your team can see who did what.
Quick recap
Open AI Assistants → Open “AI Assistants Overview” → Narrow the list → Add a new one → Other actions on this screen → Done
What it connects to
Website
The website chatbot answers visitors from your knowledge base.
AI Intelligence
Ask questions of your business data.
Help & Support
Hand over to a person when the bot is unsure.
What you will see on this screen
These are the parts of the AI Assistants Overview screen, exactly as they appear in the product.
Search and filters
- From
- To
Buttons
- Start New Chat
- 7 Days
- 30 Days
- This Month
- YTD
- All Time
- Apply
Sections
- Search & Filters
Why use AI Assistants
AI Assistants replaces ai chatbot builders, on the same login and the same data.
- Instant, consistent answers grounded in your own material
- Bots for staff, for customers, or both
- Every conversation logged; usage and cost tracked per bot
- Hand over to a person when the bot is unsure
Who uses AI Assistants
Bot builders
Write instructions and add knowledge files.
Managers
Review chats and control who can use which bot.
Staff
Chat with the assistants they have access to.
Customers
Get answers from bots set to open access.
More in Manage
FAQs
Common questions.
About Usage & cost and AI Assistants.
I cannot see Usage & cost in the menu.
Your role may not include it. Ask your workspace owner to open Workspace → Users and give your role access to AI Assistants.
Can I do this on my phone?
Yes. SelfRun AI works in the browser on any device and can be installed as an app on Android, iOS and desktop, with the same screens and the same data.
Does this cost extra?
No. Usage & cost comes with the AI Assistants panel, and every panel is included in every plan.
What is SelfRun AI?
SelfRun AI is a cloud platform that brings your sales, HR, finance, projects, procurement, training, documents, website and team communication into one system, with AI and workflow automation running through all of it.
Do I need to use every module?
No. Each plan includes a set of modules and you switch on only what you need during setup. You can turn modules on or off later from your workspace settings.
Is there a free plan?
Yes. The Free plan is free forever for one person and includes every panel and every feature — no card needed. Paid plans add more people and bigger storage, AI, email and voice allowances.